Learn about the precautions being taken at the HRO Today Forums inÂ the age of COVID-19.
By Jason Frenchman
As of press time, the annual HRO Today Forum events inÂ Europe and North America remain on schedule for Nov.Â 2- 4, 2020 in Athens, Greece, and Dec. 1-3, 2020 in Nashville,Â Tennessee, respectively. Of course, the ability to holdÂ these much-anticipated annual in-person events for HRÂ professionals remains contingent on developments relatedÂ to the global coronavirus pandemic.
Particularly here in the U.S., the situation remains fluid andÂ unpredictable. The virus continues to surge in parts of theÂ country, business travel remains at a minimum, and manyÂ professionals are hesitant about gathering in groups. ManyÂ states, including Tennessee, have gathering limits currentlyÂ in place that our venue must abide by.
Also germane to plans for the HRO Today Forum EMEA inÂ Greece are the current travel restrictions that have beenÂ imposed by the European Union on travelers from theÂ U.S., which impairs the events team from being on-site toÂ run the event. These restrictions are being evaluated andÂ updated regularly.
The HRO Today events team has been monitoring theÂ situation daily and is diligently preparing as if these eventsÂ are happening as scheduled. The policies our venuesÂ have put in place within their facilities follow local healthÂ directives and are central to keeping in-person events safeÂ and productive environments for all who participate.
The event venues, The Grand Hyatt Athens and the LoewsÂ Hotel Nashville, have implemented increased efforts withÂ regard to housekeeping, sanitation policies, commonÂ surface cleaning, air conditioning and room ventilation,Â and the handling of food and beverages. According to bothÂ hotelsâ policy documents, hotel team members and vendorsÂ undergo temperature scans prior to entering the hotel,Â conducted via thermal no-touch temperature scanners.
Event participants will be required to wear face coveringsÂ in all conference spaces. Personal masks can be used, andÂ masks, hand sanitizer, and gloves will be distributed to allÂ participants upon check-in.
Markers will be placed in the hotel in order to safelyÂ practice physical distancing, whether in meeting spaces, inÂ the lobby, or in other high-traffic areas. In the event spaces,Â the events team and the venuesâ meeting professionals areÂ working to create event-friendly room configurations thatÂ maintain the sense of community and shared experienceÂ that is loved about in-person events, while still adheringÂ to physical distancing guidelines and room capacity limitsÂ that have been implemented for safety. The venues haveÂ also organized the safest possible entry and exit flow fromÂ meeting rooms.
Regarding food and beverage handling, there will be noÂ buffets at either event. All servers will be wearing personalÂ protective equipment such as masks, gloves, and aprons.Â Both venues are ensuring the utmost safety and hygieneÂ regarding all food and beverage service.
All attendees planning to attend an HRO Today ForumÂ in Athens or Nashville this year can rest assured that theÂ events team and venue partners are doing everythingÂ possible to ensure everyoneâs safety and well-being. We areÂ monitoring the situation closely and will provide updatesÂ on these events as they come in.